Administrative Assistant Resume Example (Canada, 2026)
Free Administrative Assistant resume example for Canada (NOC 13110). ATS-safe format, quantified bullets, and a checklist to adapt it to your role.
About this role in Canada
Administrative assistants in Canada (NOC 13110) coordinate calendars, correspondence, and office systems for managers and teams. This sample is written for a mid-career candidate in Toronto and uses Canadian English, a clear chronological format, and quantified bullets that recruiters can scan in under 10 seconds.
For the full occupational breakdown — duties, requirements, wages, and outlook — see the Administrative Assistant NOC 13110 guide.
Sample administrative assistant resume
Copy this into Word or Google Docs as plain text, then swap in your details. It's intentionally ASCII-only so it parses cleanly in any Canadian ATS.
PRIYA SHARMA Toronto, ON | (416) 555-0142 | priya.sharma@email.com | linkedin.com/in/priyasharma PROFESSIONAL SUMMARY Administrative Assistant with 5+ years supporting C-suite executives in financial services. Proven record of managing complex calendars across 4 time zones, reducing expense-report turnaround by 40%, and coordinating board meetings for up to 25 attendees. WORK EXPERIENCE Executive Administrative Assistant Maple Leaf Capital Inc. — Toronto, ON Mar 2022 – Present - Manage calendars, travel, and expenses for 3 Managing Directors, processing 120+ meetings and 30+ trips per quarter with zero scheduling conflicts. - Coordinated quarterly board meetings for 25 attendees, including agenda preparation, materials distribution, and minute-taking. - Implemented a shared SharePoint workflow that cut expense-report turnaround from 5 days to 3 days (40% faster). - Onboarded 12 new hires by preparing equipment, access cards, and orientation packets, contributing to a 95% first-week satisfaction score. Administrative Assistant Northbridge Insurance — Toronto, ON Jun 2019 – Feb 2022 - Supported a team of 18 underwriters; processed 200+ policy documents per month with 99.7% accuracy. - Booked domestic and international travel within a $250K annual budget, negotiating preferred-hotel rates that saved approximately $14K per year. - Maintained electronic filing system in SharePoint, reducing average document retrieval time from 8 minutes to under 2. EDUCATION Office Administration — Executive Diploma Seneca College — Toronto, ON 2019 CERTIFICATIONS - Microsoft Office Specialist: Excel Associate (2024) - IAAP Certified Administrative Professional (2023) SKILLS Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams) | Concur | Zoom | Calendar management | Travel coordination | Minute-taking | Expense reporting | Bilingual: English (native), Hindi (fluent)
Why this resume works
- Title at the top of each role matches the NOC 13110 family ('Administrative Assistant', 'Executive Administrative Assistant') so ATS keyword matchers fire.
- Every bullet starts with a strong action verb and includes a number — meetings, dollars, or percentages.
- Uses Canadian spelling and a Toronto address, which signals work eligibility to local recruiters.
- No photo, no date of birth, no marital status — Canadian recruiters expect this.
- Single column, standard headings, no tables or text boxes — parses cleanly in Workday and iCIMS.
- Languages are listed at the bottom, not in the header, so they don't crowd the contact line.
How to adapt this for your application
- Replace the title under your name with the exact title from the job posting.
- Rewrite the summary in 3 lines max — years of experience, industry, one quantified win.
- Swap the company names and dates for your own. Keep month + year, not just year.
- Re-quantify each bullet for your reality (volume, dollars, time, accuracy).
- Delete or replace certifications you don't hold — never list one you can't verify.
- Run the file through the free ATS Resume Checker before sending.
Related guides
This sample is illustrative. Names, employers, and metrics are fictional. Always represent your own experience accurately.